No. of vacancies; 3 • 1 Programme Coordinator • 2 Project Officers Deadline: 12th January 2024; 5PM About Alive Medical Services; Alive Medical Services (AMS) is a not-for-profit, non-governmental organization which was established in February 2007, with its headquarters located in Kampala, Uganda. The medical Centre is open 24 hours. Using a community-based, client-centered and peer-led approach, AMS provides free comprehensive HIV/AIDS/Sexual Reproductive Health and Rights (SRHR) services to over 218,000 clients annually including over 90,700 youth, adolescent girls and young women, orphans, and vulnerable populations. AMS works in 25 districts to provide comprehensive and differentiated high quality HIV/AIDS and SRHR-related prevention, care, treatment, and psycho-social support. PROGRAMME COORDINATOR (1)Location: Uganda Main Duties and Responsibilities The Project Coordinator is responsible for operations, administrative support, meetings, events, coordination and support, programmatic and knowledge management support, contributing to the success of the Project initiative to improve beneficiary outcomes in Uganda. He/she will work with the ED, other Directors, and Program managers. Project Officers and other team members in the development of the program to ensure expanded access and increased use of quality, inclusive and integrated services among vulnerable populations. The project coordinator will oversee the day-to-day delivery of the program, ensuring that all project outcomes are achieved to ensure expanded access and increased use of quality, inclusive and integrated HIV services among vulnerable and target population. The project coordinator will provide key program and technical support to the project He/She will develop, review and revise project work plans, and manage overall budgets in consultation with ED and other stakeholders. Plan and coordinate activities, forums, meetings, training, and other events related to the project. Prepare internal and external reports about the project. Ensure proper recording and management of information for project indicators and other monitoring and evaluation tools as required. Monitor adherence to funder agreement of activities and programmatic work. Ensure time bound conditions are reflected by date, working with partners as appropriate to ensure time constraints are met. • Ensure day to day risk is escalated and managed as planned. Organize partners monitoring and support visits and provide reports accordingly.Review IPs quarterly report and provide support or follow up as need be. Coordinate on all partners check calls. Regularly support IPs to collect and document case studies from the project and share with AMS SMT Coordinate on developing donor reports and work with AMS SMT to provide timely and adequate support to IPs in their respective fields. Support individual Ips develop costed workplans each project year in conjunction with the Programs manager. Ensure in the country consultants and external provides adhere to their contracts. Support, communication and capacity building including providing technical support on service interventions to partners. Qualifications, Skills and Experience: The ideal candidate must hold a master’s degree in public health, Project Management or related field. A minimum of five years working experience in Implementing programmes relating vulnerable populations, including those living with HIV, AGYW etc. Demonstrable skills and experience in project management (human and financial) Excellent skills for networking and collaboration at local and international levels Excellent communication and report-writing skills in English. Demonstrable skills and competences of working with diverse multidisciplinary teams. High integrity, honesty and intrinsic motivation for sustainable HIV/SRHR in Uganda Experience in interdisciplinary development projects, preferably also with international staff Experience in organizing stakeholders’ meetings and workshops at district and local levels. Experience of working in an international and/or multicultural environment, with NGO experience an advantage. Able to speak different Ugandan languages. PROJECT OFFICERS (2) Location: Uganda Main Duties and Responsibilities: The project Officer is responsible in ensuring the timely development of results based annual work plans with defined project objectives, strategies and approaches. Will support the implementation of activities and ensure smooth completion. Provide technical input to the government and other stakeholders in mainstreaming inclusive strategies in national and county with regards to policies, strategies, and frameworks. Will closely monitor project implementation to identify best practices as well as constraints, the project officer will assist in the collection of and analyze data/information in collaboration with Monitoring and Evaluation Team. Ensuring that commodities such as self-testing kits and other commodities are available. Conduct regular program support and monitoring field visits. Contribute to the development of annual work plans and budgets, training plans, quarterly and annual reports Monitoring progress of partners and stakeholders in applying inclusive strategies that benefit activities. Convene and lead quarterly project working group meetings with partners In collaboration with the Monitoring and Evaluation Team, collects and analyses data/information from the projects, consolidates project reports, and drafts weekly/monthly/quarterly/annual reports and donor reports Providing inputs and compile relevant data related to partnerships, including fulfilling corporate and donor reporting, monitoring and evaluation, advocacy and information-sharing requirements. Competence in effectively communicating organizational stands through statements and opinion pieces. Excellent interpersonal skills, team spirit, conscientiousness and the ability to go the extra mile. Good budgeting and financial management and monitoring skills. Qualifications, Skills and Experience: The ideal candidate should hold a bachelor’s degree in Project planning and Management, Public Health, or related field. • A minimum of five years working experience in Implementing Health programmes relating to vulnerable communities, including those living with HIV, and others. Demonstrable skills and experience in project management (human and financial) Excellent skills for networking and collaboration at local and regional levels. Excellent communication and report writing skills in English. Demonstrable skills and competences of working with diverse multidisciplinary teams. High integrity, honesty and intrinsic motivation for sustainable SRHR in Uganda Experience of working in an international and/or multicultural environment, with NGO experience an advantage. Able to speak different Ugandan languages. Send your updated CV, Cover letter, copies of academic documents and a recommendation letter in one PDF document via mail to atwongyeirwe@amsuganda.org by 5PM
Job title; HUMAN RESOURCE MANAGER No. of vacancies; 1 Location; Kampala, Uganda. Deadline; 11. October 2023; 5 PM About Alive Medical Services; Alive Medical Services (AMS) is a not-for-profit, non-governmental organization that was established in February 2007, with its headquarters located in Kampala, Uganda the facility is open 24 hours. Using a community-based, client-centered, and peer-led approach, AMS provides free comprehensive HIV/AIDS/Sexual Reproductive Health and Rights (SRHR) services to over 218,000 clients annually including over 100,700 youth, adolescent girls and young women, orphans, and vulnerable populations. AMS works in 25 districts, supporting 33 health facilities to provide comprehensive and differentiated high-quality HIV/AIDS and SRHR-related prevention, care, treatment, and psycho-social support. Main Duties and ResponsibilitiesSupport the development and implementation of HR initiatives and systems. Provide counselling on policies and procedures. Be actively involved in recruitment by preparing job descriptions, posting ads, and managing the hiring process. Create and implement effective onboarding plans. Develop training and development programs. Assist in performance management processes. Support the management of disciplinary and grievance issues. Maintain employee records physical and electronic (attendance, biodata, and any other) according to policy and legal requirements. Review employment and working conditions to ensure legal compliance. Updating internal databases with new hire information Carry out monthly, quarterly, and yearly performance appraisal reviews. Support the management of disciplinary and grievance issues. Review employment and working conditions to ensure legal compliance. Creating and distributing guidelines and FAQ documents about company policies Gather payroll data like bank accounts and working days. Prepare and maintain monthly timesheets and inform the ED and accounts on the Level of effort of every staff. Schedule job interviews and contact candidates as needed. Prepare reports and presentations on HR-related metrics like the total number of hires by the department. Develop training and onboarding materials. Respond to employees’ questions about benefits. Key personal competences Proven experience as an HR Manager, administrator, or other HR position Knowledge of HR functions (pay & benefits, recruitment, training & development) Understanding of labor laws and disciplinary procedures. Proficient in MS Office; knowledge of HRMS is a plus. Outstanding organizational and time-management abilities. Excellent communication and interpersonal skills. Problem-solving and decision-making aptitude. Strong ethics and reliability. Qualifications & job specifications: The successful candidate will have a BSc/BA in business administration, Human Resources Management, or a relevant field; further training will be a plus. HR Credentials (PHR from the HR Certification Institute). Send your CV, cover letter, copies of academic documents, and a recommendation letter all in one PDF document via mail to cagimo@amsuganda.org by 5 PM.